Team Assistant / Administrator - Oxford - Competitive Market Rates (887646)

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Team Assistant / Administrator
Oxford, Oxfordshire, England
Competitive Market Rates

Team Assistant Role

Job Overview:

• Provide complete comprehensive secretarial support to the Departmental Head (including collation of Inputs for meetings).
• Deliver Secretarial service to the Departmental Team, co-ordinate and action all requests.
  Arrange meetings and internal/external events, generate agendas, organise logistics, book equipment, etc.
• Take meeting minutes and generate minutes.
• Act as a gateway to and from the department.
• Book flights, accommodation, transport, itineraries.
• Control holidays/absence records for the department.
• Liaising with callers and colleagues.
• Correspondence control.
• Communicate clearly and effectively at all levels within departments.
• Recording departmental attendance and overtime of staff.
• Participate in process improvement.
• Stationery supplies management.
• Maintaining and signing off of purchase requisitions on ABO system.
• Project activities: Maintain / manage Project open points (LOP) system, maintain and Co-ordinate Project boards (ensure content is current and follow-up dates are maintained).

Key Accountabilities:

• Covers a wide variety of administrative and organisational tasks.
• Confident, reliable, trustworthy and able to use initiative and discretion in dealing with commercially sensitive issues and information.
• Flexible in work outlook and open to change.

Qualification and Skills:

• Good organisation and planning abilities.
• High level of communications within the company as well as external (national/international) up to board level.
• Able to work under pressure to meet deadlines.
• To be self-motivated and able to make decisions without constant supervision.
• To be able to prioritise workload to meet deadlines.
• Organising the manager's diary, deciding which order of appointments suits best, which appointments to skip (via deputy) or to attend (up to a certain extend).
• Proven ability to author clear/concise English, strong written/verbal communications skills.
• Ability to work in German Language would be desirable.
• Well organised with the ability to work under pressure to meet deadlines.
• Strong team player who is self-motivated, reliable, trustworthy and conscientious.
• Willingness to develop and adopt new initiatives.
• PC software abilities including MS Office packages.
• PC communication abilities including use of networks, e-mail, SAP, etc.
• Flexibility to work extended hours.
• Excellent telephone manner.
• Requires calm and serious outlook.
• Ability to cope in a crisis situation.

Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Contracts are those of an Employment Business.