Personal Assistant 887701 - 3 month contract - Cowley (887701)

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Personal Assistant 887701 - 3 month contract
Cowley, Oxfordshire, England

Personal Assistant 887701 - 3 month contract

We are currently recruiting for a PA to provide support to the finance director on a minimum 3 month contract within the automotive industry.

Job Overview:

Provide complete comprehensive secretarial support to the Departmental Head (including collation of Inputs for meetings).
Deliver Secretarial service to the Departmental Team, co-ordinate and action all requests.
Arrange meetings and internal/external events, generate agendas, organise logistics, book equipment, etc.
Take meeting minutes and generate minutes.
Act as a gateway to and from the department.
Book flights, accommodation, transport, itineraries.
Control holidays/absence records for the department.
Liaising with callers and colleagues.
Correspondence control.
Communicate clearly and effectively at all levels within departments.
Recording departmental attendance and overtime of staff.
Participate in process improvement.
Stationery supplies management.
Maintaining and signing off of purchase requisitions on ABO system.
Project activities: Maintain / manage Project open points (LOP) system, maintain and Co-ordinate Project boards (ensure content is current and follow-up dates are maintained).

Key Accountabilities:

Covers a wide variety of administrative and organisational tasks.
Confident, reliable, trustworthy and able to use initiative and discretion in dealing with commercially sensitive issues and information.
Flexible in work outlook and open to change.

Qualification and Skills:

Good organisation and planning abilities.
High level of communications within the company as well as external (national/international) up to board level.
Able to work under pressure to meet deadlines.
To be self-motivated and able to make decisions without constant supervision.
To be able to prioritise workload to meet deadlines.
Organising the manager's diary, deciding which order of appointments suits best, which appointments to skip (via deputy) or to attend (up to a certain extend).Proven ability to author clear/concise English, strong written/verbal communications skills. Ability to work in German Language would be desirable.
Well organised with the ability to work under pressure to meet deadlines.
Strong team player who is self-motivated, reliable, trustworthy and conscientious.
Willingness to develop and adopt new initiatives.
PC software abilities including MS Office packages.
PC communication abilities including use of networks, e-mail, SAP, etc.
Flexibility to work extended hours.
Excellent telephone manner.
Requires calm and serious outlook.
Ability to cope in a crisis situation.

Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Contracts are those of an Employment Business.